The importance of being organisedAs well as causing unwanted disruptions, a lack of organisation can play havoc with your mental and physical wellbeing. You may feel like you’re constantly rushing around which can increase your blood pressure, or maybe it’s creating tension among work colleagues which is affecting your sleep. There are many benefits of being organised:
- Increased productivity as you spend less time searching for things.
- Better communication and work relationships.
- Reduced stress levels and anxiety.
- Improved punctuality.
- You don’t miss deadlines.
Ways to become more organisedIf you’re not sure where to start, there are a few simple steps you can take to being more organised:
1. De-clutter your workspaceAn untidy workspace can cause frustration and stress, especially when time is of the essence and you’re unable to find what you’re looking for. Start by clearing out any paper, documents or to-do lists that you no longer need. Remove any waste or dirty cups and dishes and give the area a good clean. When you’re working in a tidy and clean space, you’ll feel some of that stress start to wash away. In a study published by Princeton University Neuroscience Institute, it was also found that the chaos of clutter prevents you from focusing, meaning you’re less able to process information properly.
2. Organise online filesIf you work with computers, it’s easy for unnecessary files and emails to build up. Not only will this slow down your computer, but it also means you’ll spend more time trying to locate a specific document. When your files are organised, you will find what you need more quickly, saving you time and stress.
3. Create shared drivesWhen working with colleagues or management who need to regularly access files that you’re working on, creating a shared drive reduces the time it takes to send emails back and forth. It also means that everyone can work more autonomously with fewer distractions.
4. Update your calendarWhen we’re busy or stressed, it’s all to easy to forget or miss important meetings. Although you might feel as though you don’t have time to keep adding things to your calendar, in the long run it can save you a lot of stress as you’re less likely to be late or completely forget an appointment. And don’t forget to set automatic reminders just in case you forget to check your calendar!
6. Sync your devicesIt’s not uncommon for people these days to use many different devices at work and home, but by making sure they’re all synced together, you’re more likely to keep on top of emails and appointments.
If you feel you're a bit of a procrastinator, read our FREE booklet, "Understanding And Beating Procrastination - A Workbook And Guide"